Loading... Please wait...

The Buzz About Toner

The Advantages and Disadvantages of Multi-Function Printers



Space Saving

Multi-function printers, or all-in-one printers, are printers that carry out multiple different functions in addition to printing- copying, scanning, and faxing. Rather than having a separate printer, copier, scanner, and fax machine, a multi-function printer combines all of these separate functions into one versatile machine.

Combining four different machines into one multi-function printer has many advantages and disadvantages. This post will break down these advantages and disadvantages in order to help printer owners decide if an all-in-one printer is the right choice for them.


Rather than buying up to four separate machines, multi-function printers make it so you only need to buy one. While MFP printers do have higher initial costs than printers without multi-function capability, the price is well worth it if you would otherwise have to purchase separate machines to scan, copy, and fax.

Again, when it comes to large corporations or any business that needs to have multiple areas with printing, scanning, copying, and faxing capability and would otherwise have to purchase multiple machines for each area, multi-function printers are the more cost-effective option by a wide margin.


It’s far more convenient to use to one multi-function printer to print, scan, copy, and fax than it is to use separate machines to carry out each function. For example, if you have to both print a document and copy a document, it’s easier to get both functions done using one MFP than it is to have to use a printer to print and a separate copier to copy.

Energy Saving

Staying with the theme here- one machine vs. multiple machines= less power used. MFP’s save energy and save printer owners money on energy bills. They are the more energy-efficient option and the alternative of having separate machines running simultaneously is very wasteful from an energy perspective.



In office or school settings or any setting with multiple people using one multi-function printer, one machine means multiple people performing multiple different functions. For example, if your office had a separate printer, scanner, copier, and fax machine, when one person needs to print they use the printer and when another person needs to scan they use the scanner. 

With a multi-function printer, those two people will both need to use the same machine which can cause crowding and traffic around the MFP which is carrying all four functions on its back. Depending on the amount of people who will be using the MFP, buying more than one may be needed in order to reduce crowding.

Low Specialization

Multi-function printers are high in versatility but typically low in specialization. For example, an all-in-one printer will typically not have the same number of scanning features that a top-of-the-line scanner will have. An all-in-one printer will typically not have the same copying features that a top-of-the-line copier will have. You get the picture. 

However, many of the top HP all-in-one printers are able to very closely match the features of top scanners, copiers, and fax machines. Some of these all-in-one printers include the HP Color LaserJet Pro MFP M477fdw, the HP LaserJet Enterprise MFP M527dn, and the HP Color LaserJet Managed MFP M577dn. 


Multi-function printers are versatile, effective printers that perform the functions of four separate machines. They have many advantages and a few small disadvantages. Overall, if a person or a business, office, school, ect. needs to print, scan, copy, and fax or any variation of these four functions, investing in a multi-function printer is most likely the best option rather than buying separate machines in order to save space, money, and energy and add convenience. 

HP Color LaserJet Pro MFP M277dw Printer Review

Price $430- $599SpecsFeatures All-in-one- Printer, Copier, Scanner, Fax 3.0” Touch Screen that Scans Directly to Email and Cloud Automatic Two-Sided Printing NFC Mobile PrintingPros High-Quality Text and Graphics Wireless Connectivity Mobile Printing OptionsSleek, Compact Design Simple Installation Competitive PriceCons Low Paper Tray CapacityWeak Color PrintingHigh Cost per Page Too Slow for Offices Best Fit The HP Color LaserJet Pro MFP M277dw is best suited for household and light to [...]

Read More »

What is the Difference between Standard and High-Yield Toner Cartridges?

When purchasing toner, printer owners see the labels “standard” and “high-yield” on toner cartridge product titles, but many are unsure what exactly these labels mean. Let’s explain what these labels mean so printer consumers know which toner cartridge they should buy based on their specific printing needs. First off, “yield” refers to page yield. “Standard” and “High-Yield” are both referring [...]

Read More »

HP Color Laserjet Pro M476dw Printer Review

Price $679.99- $800Specs Features All-in-one Printer, Scanner, Copier, Fax 3.5” Intuitive Touch Screen 300-sheet Standard Paper Capacity Duplexing Scanner with a 50-sheet Automatic Document Feeder (ADF) HP ePrint and Apple AirPrint Compatibility Scans to Network, Email, and CloudPros Very Good Print Quality The HP Color LaserJet Pro M476dw produces very good print quality, specifically when it comes to color images.  Large Touch Screen with Great Functionality At 3.5", the M476dw [...]

Read More »

The Definitive Guide to Proper Printing Etiquette

High-volume printing environments like offices and schools mean many people sharing the same printer, which naturally creates an unwritten code for printer etiquette that employees, students, ect. should abide by if they don’t want to disturb their peers. This post will address this unwritten printing code of conduct and break down the fundamental aspects of printing etiquette. The goal here is to [...]

Read More »

Laser Printers vs. Inkjet Printers

Printer consumers often find themselves faced with the age-old question- laser or inkjet? Laser printers and inkjet printers are very different devices that use different technology and fulfill different printing needs. In addition to the question of whether to select a laser printer or inkjet printer, there is also the question of which type of laser or inkjet printer to buy. [...]

Read More »

What is the Difference between a Toner Cartridge and a Drum Unit?

The two most important components of a laser printer are the toner cartridge and the drum unit.Both fulfill integral roles in the laser printing process, but which role does each perform and what is the difference between the two parts?Some laser printers feature a separate drum unit and a separate toner cartridge, while some laser printers feature one toner/ [...]

Read More »

Toner Cartridges- Genuine OEM vs. Compatible vs. Remanufactured

Most printer owners and toner cartridge consumers have seen the names "genuine", "original", "OEM", "compatible", "generic", remanufactured", "refilled", ect. being used to describe toners being sold across the internet. However, most aren't completely clear on what each of these descriptions really means. They know that genuine/OEM/original toners are priced higher than compatible/generic and remanufactured/refilled toners, [...]

Read More »

HP Color LaserJet Pro M252dw Printer Review

HP Color LaserJet Pro M252dwPrice$299.99Specs FeaturesAutomatic Duplex Two-Sided PrintingIntuitive 3" TouchscreenUSB, Ethernet, and Wi-Fi Network Connectivity Cloud-Based and Wi-Fi Mobile Printing                                                     ProsFast SpeedThe HP Color LaserJet Pro M252dw features impressive speed at 19 [...]

Read More »

Zebra Technologies Power Supply Unit Recall

                    As of February 2018, Zebra Technologies has officially issued a recall of multiple power supply units for its ZP500 Plus and ZP505 printers due to a potential safety hazard. The power supply units, or PSU’s, are manufactured by FSP Group and are used with and can potentially impact the ZP500 [...]

Read More »